President & CEO- The Greater Panama City Beaches Chamber of Commerce 

Reports To: Chairman of the Board

Summary: The president is the chief executive and administrative officer. He/she is responsible to the board of directors for the full range of activities: coordination of the program of work; organizational structure and procedures; motivation of volunteers; income and expenditures; maintenance of membership; employment, training and supervision of staff; interpretation of policy; maintenance of quarters; long-range planning.

Job Description:

•Program of Work: Through the proper committee, he/she is responsible for identification of chamber and community needs and for the preparation of a program of work designed to meet these needs. This involves a constant evaluation of the program, with recommendations for change as needed, and a system of measuring progress toward attainment of program and community goals.

•Chamber Structure and Procedures: The president must pay constant attention to the internal structure of the chamber to ensure that the organization is effectively geared to function with maximum efficiency in the anticipation, identification and solution of chamber/community problems. The incumbent will recommend to the board such changes in structure and procedures as are needed.

•Motivation of Volunteers: key to the effectiveness of the chamber is the ability of the president to motivate and inspire volunteers to creative and fruitful action.

•Income and Expenses: Through the budget and finance committee, the president is responsible for developing the chamber budget and relating budget to program goals. As approved by the board, the president is responsible for all expenditures within the framework of the budget. He/she will prepare monthly financial statements of income and expenses.  He/she will ensure that financial records of the chamber are audited annually. He/she will seek maximum staff efficiency in all financial procedures. The president is responsible for the income of the chamber, including funds from other sources that are administered by the chamber.

•Membership: The President is responsible for maintaining the membership at a level that will ensure necessary income for the operation of the program.

•Staff: The president is responsible for the employment of all staff personnel, the assignment of their duties, the supervision of their work, and the establishment – within the framework of the approved budget – of the terms of their employment. As indicated by the program of work, he/she creates such departments as are needed to implement the program. The president will develop and conduct continuing on-the-job training programs and will ensure participation in professional conferences, seminars and institutes as are needed to develop and maintain operations at peak efficiency. The president is responsible for a full-time staff of approximately 8 people.

•Interpretation of Policy: The president will ensure that chamber policy, as established by the board, is properly recorded in minutes and indexes in the policy manual. He/she will assist the board, committees, members and the staff in interpretation of policy in relation to any given question or program. He/she will assist the chairman of the board of directors in preparation of statements of chamber position on public issues.

•Headquarters: As approved by the board of directors, the president is responsible for the location, design and maintenance of headquarters that will provide for an efficient operation and present an attractive “front door” for the use of the chamber.

•Long-Range Planning: Under the direction of a constantly evolving board of directors and an annually changing roster of officers, the president is responsible for maintaining continuity and consistency in programming. Based on proper research of community needs, the president must anticipate emerging and long-range problems and recommend chamber and community programs to meet such problems.

•Liaison: He/she is frequently called upon to relate chamber activities to the activities of all other groups in improvement of the commercial, industrial and civic life of the community. The president represents the chamber in meetings of local, state and national organizations. He/she must constantly strive to develop a better public understanding of the purpose and functions of the organization.

•Board of Directors: The president must earn and maintain the respect and confidence of the board individually and collectively. The president is responsible for preparing an agenda, maintaining board minutes and records, carrying out plans and programs of the board in accordance with established policies, serving as a representative of the board for all contacts with the chamber staff, initiating programs for consideration by the board, and advising the board on all matters under consideration.

•Chamber Members: The president must motivate members to support – personally and financially – an aggressive chamber program. The incumbent must analyze and interpret the needs of members and recommend revisions in the program of work to improve service and assistance to make membership more valuable. The president will entertain suggestions, proposals, and requests from the members and translate them into action consistent with the fundamental objectives and policies of the chamber. He/she will render such personal service to members and the occasion may require and time may allow.

•Staff: the president must lead the professional staff. Since he/she is responsible for the employment and training of all staff members, the president assumes responsibility for their efficient performance of duty. As required by the program of work, the incumbent establishes appropriate departments, defines the general purpose of such departments and assigns duties accordingly. The president must create working conditions that are conducive to maximum performance and employee morale.

•Community: Through personal contacts with key community leaders, the president helps shape the community. He/she is frequently called upon to relate chamber activities to the activities of all other groups in improvement of the commercial, industrial and civic life of the community. The president represents the chamber in meetings of local, state and national organizations. He/she must constantly strive to develop a better public understanding of the purpose and functions of the organization.

Web site: www.pcbeach.org/
Position: President and CEO
Position City: Panama City Beach
Position State: Florida
Population: 20,000
Members: 938

Contact: Beth Oltman
309 Beckrich Road
Panama City Beach, FL 32407
Phone: 850-235-1159
Fax: 850-235-2301
E-mail: beth@pcbeach.org